Privacy Policy

Last updated: November 13, 2026

This Privacy Policy explains how the Immerse Global Summit ("IGS," "we," "us") collects, uses and shares personal information when you visit immerseglobalsummit.com, register for or attend an IGS event, or interact with IGS on platforms such as Luma and LinkedIn. IGS is produced by the VR/AR Association (VRARA) and the Applied AI Association (AAIA).

Information we collect

  • Registration and ticketing: name, email, company, job title, ticket type, and answers to registration questions. Tickets are sold through Luma, and payments are processed by Luma's payment providers. We do not receive or store full payment card numbers.
  • LinkedIn event registrations: if you register through an IGS LinkedIn Event form, LinkedIn shares the details shown on the form with us (for example name, email, company and job title).
  • Speaker, sponsor and exhibitor information: bios, headshots, logos, session details and contact information you provide.
  • At the event: check-in records, and badge scans if you choose to let an exhibitor or sponsor scan your badge.
  • Newsletters and communications: your email and engagement with VRARA and AAIA newsletters and event emails.
  • Website usage: standard analytics and cookie data collected by our website host and analytics tools, such as pages viewed and referring links.

How we use your information

  • To process registrations, issue tickets, check you in and run the event.
  • To send event logistics, updates and related information about IGS, VRARA and AAIA programs.
  • To feature confirmed speakers, sponsors and exhibitors in event materials and promotion.
  • To improve our events and website, and to understand which channels drive registrations.
  • To comply with legal obligations and protect the safety and security of our events.

How we share information

  • Service providers that help us run IGS, such as Luma (registration and ticketing), our email and newsletter platforms, our website host, and our venue partners for check-in and security.
  • Sponsors and exhibitors only when you choose to share your information with them, for example by letting them scan your badge, booking a meeting, or opting in on a sponsored form.
  • Legal and safety: when required by law or to protect the rights and safety of attendees, IGS, VRARA or AAIA.

We do not sell your personal information.

Photos and video

IGS events are photographed and recorded. By attending, you acknowledge that you may appear in photos or video used to document and promote IGS, VRARA and AAIA. If you prefer not to be photographed, please let our team know at check-in.

Your choices and rights

  • You can unsubscribe from marketing emails at any time using the link in any email.
  • Depending on where you live (for example California or the EU/UK), you may have rights to access, correct, delete or obtain a copy of your personal information, and to object to certain uses. To make a request, contact us using the details below.

Data retention and security

We keep personal information only as long as needed for the purposes above, including to run future IGS editions and meet legal requirements, and we use reasonable safeguards to protect it.

Contact us

Questions or requests about this policy: brittany@thevrara.com

We may update this policy from time to time. The "Last updated" date above shows when it was last changed.